CTPAT Virtual Validations Checklist

 CBP has notified the trade community of its intention to continue the practice of virtual validations for low-risk importers. This practice does not apply to importers undergoing their initial validations.

The validation process is extensive, and can last anywhere from 3 to 8 hours. When necessary, the validation will be divided into multiple sections. CBP’s goal is to leverage technology to further standardize virtual validations by using data to reduce validation backlogs and develop efficient feedback systems.

Here is the run-down of updated lessons & best practices for virtual validations, some of which were discussed at the 2022 Trade Facilitation and Cargo Security Summit: 

VIRTUAL VALIDATION INTERNAL CHECKLIST  

• Ensure that necessary personnel are in the validation and speaking for their departments 
• Update the Security Profile in advance of validation  
• Organize procedures in folders based on different MSC sections (PowerPoint presentations with hyperlinks to procedures, policies, etc.) 
• Upload the most recent procedures to the Security Profile prior to the validation
• Take pictures of critical areas within company facilities  
• Arrange pre-meetings with necessary personnel in the company to ensure everyone is prepared for the validation
• Demonstrate senior management support during the validation is critical  

COMMUNICATION WITH YOUR SUPPLY CHAIN SECURITY SPECIALIST (SCSS) 

• Share information with the SCSS prior to the validation  
• Prepare and organize the procedures prior to the validation  
• Send the procedures to the SCSS to review before the validation  
• Confirm expectations with the SCSS   
• Ask your SCSS for a Validation Agenda and preparation materials